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Frequently Asked Questions (FAQ)


REGISTRATION:

LEAVING CAMP, EARLY CHECK-OUT, VISITS:

HEALTH & SAFETY:

GENERAL:

CAMP ACTIVITIES:

REFUNDS/WITHDRAWALS:

OTHER QUESTIONS?


What is the mailing address for forms and payment?

For 2017, the mailing address is:

NECYSC
P.O. Box 615
Weston, MA 02493


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How does the Priority Deadline process work?

Returning campers (those who attended NECYSC in 2015 and/or 2016) have a three-week window from the date of open registration to complete the registration process. Completion is defined as a completed registration form and receipt of payment and ALL required forms by the Priority Deadline of February 28, 2017. The postmark date may not be any later than February 28, 2017.* Applications sent by returning campers after the Priority Deadline will be pooled with new camper applications. After all returning campers with complete applications submitted by the Priority Deadline are accepted, all other applicants will be accepted based upon: a complete application including payment and all required forms; and the last postmark date of submitted applications.

*Completion of registration process prior to deadline does not guarantee acceptance, particularly in ExplorAsian where space is limited.

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Why do I need to submit all forms and payment during registration?

With more than 350 campers and CITs, our staff of volunteers must review every form before camp begins. That is why we require all forms to be sent with payment during registration. Campers will not be accepted until all required forms and payment are received. If you have difficulty to meeting the deadline due to special reasons, please contact registration@necysc.org

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What is the policy on changing programs?

There is a $25 fee for changing programs after May 1.

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My camper is on the waiting list, when will I know if s/he will be admitted to camp?

We'll notify you as soon as a space becomes available.

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Why is it that my camper was placed on the waiting list while campers who registered after us were accepted?

We reserve spaces for returning campers who apply before the priority application date. After that date, enrolment is based on a first come, first served basis. However, due to space and resource limitations, we may have to adjust our acceptance and placement guidelines as necessary. For example, due to bathroom and security issues, we must maintain a certain gender ratio of overnight campers.

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I registered my child for camp but didn't get notified until April that s/he was not accepted. Because of this, we could not apply to other camps for my child during this period of time. Is there anything you can do about this?

NECYSC is a popular camp with a great reputation. As such, space fills up quickly once registration begins. We encourage everyone to apply sooner, rather than later, to have the best chance at being accepted. We will email out the acceptance letter around April 8, 2017 provided we have received your application, payment, and ALL required forms by the April 1, 2017 application deadline. All applications received after the deadline will be processed if space is still available. If you have to know the status before April 8th, please contact registration@necysc.org

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Why can't you simply accept everyone who applies for camp?

There are many factors that affect the size of the camp, such as room availability, staff to camper ratio, and the number of campers our license permits us to have.

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Will campers be allowed to leave camp during the camp week?

Campers will NOT be allowed to leave camp during the week. This includes routine doctor’s visits, sports practices, rehearsals, etc. All routine/non-emergency appointments should be scheduled outside of camp week. Should an unforeseen situation arise, please advise the camp director(s) who will make a case-by-case judgment.

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Can I check out my day and overnight campers early?

We encourage campers to stay for the full week and participate with their groups in the Closing Ceremonies. However, under extenuating circumstances, prior to the start of camp, parents can complete the Request for Early Check-Out form from Registration. Parents will be expected to complete the check-out procedure (room check and meeting with the Nurse if retrieving medication) within the designated early check-out hour on Friday (Day Camp) or Saturday (Overnight Camp). Early check-out is only allowed during the designated hour to ensure adequate staffing for the process and to prevent disruption of ongoing camp preparations for the Closing Ceremony.

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Will parents be allowed to visit overnight campers? Or, can parents bring items from home that they forgot?

It is important for the safety of our campers and camp programming to minimize interruptions. Therefore, visitations by parents, guardians, relatives, or friends will NOT be allowed. Parents may drop off items with camper’s name and group number at the Parents-On-Duty (POD) desk at any time; the POD staff will deliver items to campers as schedules allow.

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My camper's annual physical exam is scheduled between registration and camp start date, what should I do?

Because we can only process camper's application when all required forms and payment are received, you can register the camper using current health form, and mail us the new form as soon as you have it. Our medical staff has to go over every health form before camp begins, and we cannot let camper join the group without up-to-date health form. If you have difficulty meeting the deadline due to special reasons, please contact registration@necysc.org

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What is meningococcal disease?

Meningococcal disease is caused by infection with bacteria. The Department of Public Health Division of Community Sanitation issued Massachusetts Local Boards of Health a memorandum dated June 22, 2010 requesting that all recreational camp operators in our communities are provided a copy of the fact sheet "Meningococcal Disease and Camp Attendees: Commonly Asked Questions" to distribute to all parents or guardians of campers.

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What is a CORI and SORI?

A CORI (Criminal Offender Record Information) is a person's criminal history. A SORI (Sex Offender Registry Information) is a record of convictions for specified sexual offenses committed as an adult or juvenile.

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Why do we need to submit CORI/SORI for Parent on Duty (POD) or field trip chaperone?

NECYSC is committed to providing a safe and secure environment for our campers, volunteers, and staff. Our policy states that anyone in contact with campers must undergo CORI and SORI background checks. Any person who has not satisfactorily met the requirements may not serve as POD and field trip chaperone.

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Where do I obtain the receipt for past year's camp fee?

You can retrieve a receipt for the camp fee online using your security code. Please note that if you received a refund for referring new families to camp, your receipt will reflect the discounted amount.

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What is your Tax ID, and how do I get it?

Our Tax ID is printed on the camp receipt and donation letter. You can retrieve receipt online. Donation letter will be mailed or emailed after the camp. If you have not received it, please contact registration@necysc.org

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How do I prevent email from NECYSC from being treated as spam by my email server?

NECYSC depends heavily on email to communicate important information to and from the campers' family. To prevent some of the email servers from treating our messages as spam, click here for details on how to add NECSYC.org to the safe list. Also, please make sure that your email address(es) are correct on your application form. NECYSC is not responsible for undeliverable email due to incorrect email address(es).

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Is knowing how to speak Chinese necessary at camp? If my child does not know Chinese, will s/he fit in?

It is not necessary to know Chinese to attend NECYSC. The majority of classes are taught in English. The only exception is the 3 - 4 teachers from Taiwan who only speak Mandarin. However, there is always a CIT or Counselor in class to translate. Not everyone at camp can speak Chinese; some speak Cantonese, some speak Mandarin, some only speak English.

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What types of sports or outside activities are offered at camp?

Folk sports such as Chinese Yo-Yo, Kung Fu, Juggling, Folk Dance and Jump Rope are typically offered. Swimming classes are held in Regis’ indoor pool. We have also offered volleyball and table tennis in the past. Weather permitting, a field day with fun outdoor activities is held every year. There are plenty of opportunities for your camper to be outside and get some exercise!

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What if my camper is a novice in swimming?

Every camper has the option not to swim. NECYSC staff supervises campers who do not want to swim. Regis College provides certified lifeguards who monitor the pool during swim classes. A swim test is given to the campers during their first swim class. Furthermore, Counselors and CITs are always in the pool with the campers.

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What is the policy on refunds?

There is a $50 non-refundable handling fee charged (per camper) for withdrawal before May 1, 2017. NO refunds will be made for withdrawals after May 1, 2017.

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OTHER QUESTIONS?

Didn't find the answer to your question here? You can go to our contact page to determine the best team to ask. Or drop us a line and we'll direct your question/comment to the best person.

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2017 NECYSC Committee

Christopher Chiu (Director), Yu-Tzu Tai (Director), Yun Guo (Assistant Director), Yun-Hua Tseng (Assistant Director)

Karl Cai, Noelle Chan, Wendy Chan, Suzanne Chin, Calvin Chuang, John Crisafulli, Shao Feng, Lisa Gallagher, Meifang Hsu, Grace Kao, Fenny (YiJu) Kuo, Yuying (Lillian) Lee, Sau Sim Lee, Simone Lee, James Lin, Hsienchi Lin, Louise Lu, Stephen Rogers, Christine Ruffley, Ginger Stolzenthaler, Ann Su, Yu-Tzu Tai, Arthur Tswei, Andrea Wang, Zhang Weihong, Sandra Wong, Tina Xia, Lola Yao, Rong Yu

NECYSC is in compliance with 105 CMR 430.00 (State Sanitary Code, Chapter IV, Minimum Sanitation and Safety Standards for Recreation for Children)
Volunteers of NECYSC who have unsupervised contact with children are subject to a Criminal Offender Record Investigation (CORI)
and Sexual Offender Record Investigation (SORI) as required by M.G.L. c. 6, § 172G
NECYSC is granted a license and permit to operate a camp for children in the town of Weston.
Camp plans are available for review by requests by parents. Please send all inquiries to camp director